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Parent Roles

Team Manager

The Team Manager has overall authority for the swimmers from the time they arrive at the pool for each session. It is the their responsibility to use best endeavours to get the swimmers to the marshalling area on time. Wear a Raumati Shirt or use a RSC TM badge in the TM bag.

The following are the responsibilities of the Team Manager:

  • Arrive early.
  • Attend Team Manager meetings as required
  • Collect meet programmes and check all swimmers are in attendance.
  • Make sure parents drop swimmers and leave warm up area. Parents should not be coaching on pool deck.
  • Ensure that the team remains together in the allocated seating and that swimmers keep their area free of rubbish.
  • Ensure that all swimmers know when and where to Marshall and give them plenty of notice to prepare for their event. The Team Manager will usually direct the swimmer to the Coach for a pre-event discussion – from there it is the SWIMMERS responsibility for getting themselves to marshalling.
  • Personally collect all information (including DQ forms) and results from the designated pick up point.
  • Consult with the Coach regarding the request for scratchings and ensure that the scratching is submitted by the required time. Failure to submit scratchings for finals will result in a fine to the swimmer.
  • Ensure that the warm-up/down pool is used for the purpose it was intended.
  • Arrange the entry of relay teams within the required time.
  • Arrange the sale of swim caps during a meet as required.
  • Remind swimmers to keep warm, re-fuel and re-hydrate.
  • Encourage swimmers to wear the club uniform as per club requirements.
  • Ensure all swimmers know if they have made finals and know to return to swim in them. This is done by checking the posted result sheets.
  • Lodge protests if directed by Coach with protest fee paid in-advance by the parents.
  • Make sure medal winners are dressed appropriately and are standing by to receive medal or arrange appropriate substitute to receive medal (same gender, similar age).
  • Team Managers use their best endeavours to get swimmers to marshalling.
It is NOT the Team Managers responsibility to pay for any fines if a swimmer does not make it to marshalling in time.

Paying any fines is the sole responsibility of the swimmers parent – what ever the reason.


Timekeepers are always needed at swim meets. Anyone who can push a button can be a timekeeper at a club or regional level. To become qualified as a timekeeper you will attend training sessions and tutorial followed by a theory and practical test. Timekeepers enjoy one of the best views of the pool so it is worth considering training up for this role. Qualified timekeepers are the first step in the officials ladder.

Chief Timekeeper

The Chief Timekeeper is generally responsible for ensuring that the stopwatches of all timekeepers are functioning properly, collects all of the deck cards following each race and always has two stopwatches started at the commencement of each race as a backup for failed stopwatches.


At local meets it is the responsibility of the Marshall to ensure that every swimmer is seated in the marshalling area in order of their race, heat and lane number. The marshalling area often has a numbered display which you must keep up to date with the event/heat that you are marshalling. Races are generally marshalled 6 heats ahead, or for 50m races, up to 10 heats ahead. It is the Marshall’s responsibility to ensure that no swimmers leave the marshalling area prior to going up for their races. To minimise interference, swimmers are sent up to the pool-deck to stand behind the Timekeepers only when a race has begun.

More information is on the Swimming Wellington website’s technical officials page, including the path to become various officials.

Kitchen/Tea Duty:

Report to the kitchen for tea duty, this is also the marshalling area under the main stand. Provide refreshments to officials and other volunteers such as results runners, the AOD room, announcers, recorders, and medal presenters throughout the session. Food and drink will be provided in the kitchen which is all clearly labelled with each session.


Report the to the AOD room to receive marshal programmes. Marshaling will take place in the group fitness rooms under the stairs. One experienced marshal has been requested for this role for each session.


Report to the AOD room 30 minutes before warm up. Positioned on the door to check all swimmers, coaches, and team managers passes. Anyone without a pass is to be directed back to the reception desk to pay as a spectator. This role is just for the duration of the warm-up time and will finish once racing begins and all swimmers, coaches, and team managers have entered the pool.


Report to the AOD room. To place two sets of results on the boards during the session as each event is scored. Further instructions can be given at the AOD room if unsure.

Medals (x2):

Report to the presentation area. One medal assistant to prepare the medals and assist in handing them out. One medal assistant (adult) to give out ribbons to those receiving places 4th t0 10th in both timed finals and finals throughout the session.